Portfolio Roles

In addition to general responsibilities, Subject Chairs can assign specific tasks and duties to reps in order to make the Subject Council work for their students' needs.

In addition to general responsibilities, Subject Chairs can assign specific tasks and duties to reps in order to make the Subject Council work for their students' needs.

Guide to Portfolio Roles

Portfolios can be offered to Reps who wish to take on additional responsibilities within their student council which focus on the communication of representation and feedback, as delegated by the Subject Chair. For example, the Subject Chair may wish to delegate responsibility for their council's social media outlets to a particular rep, appointing them as the Social Media lead, or delegate responsibility for creating a student council Newsletter to a Newsletter lead.

What kind of responsibilities could a Portfolio include?

The responsibilities of a Portfolio could include:

  • management of a Council's social media platforms;
  • development of a cohesive academic community, with focus on feedback and cooperation between students and staff (for example through joint staff/student events, and liaising with the relevant Academic Society Rep);
  • developing, distributing and maintaining a student council newsletter;
  • administering a student feedback form;
  • or any other roles the Subject Chair feels would be conducive to the succesful communication of representation and feedback.

How do I create a Portfolio?

There is no official process required for the creation of a Portfolio role, but all Portfolios should focus primarily on the communication of representation and feedback to the students you represent.

The Subject Chair is responsible for the creation and appointment of any Portfolios within their student council. This includes outlining the exact responsibilities of that Portfolio, and supporting the student that takes on these responsibilities.

Are there any roles that cannot be Portfolios?

Where a role already exists for a specific purpose, these cannot sit in Portfolios. These include:

  • Employability Rep
  • Academic Events Rep
  • Society Rep
  • Equality Rep
Students interested in those roles must follow any existing application processes for these roles.

How do I take on a Portfolio as a Rep?

If a rep wishes to take on a specific Portfolio, this should be discussed with the Subject Chair. We recommend that reps work with their Subject Chair on any portfolio roles to allow reps to put their individual strengths and preferences to good use.

Can a student who is not a Rep take on a Portfolio?

No. In order to take on a Portfolio, a student must already be a member of the student rep council.

Does the Guild provide training and support for specific Portfolio roles?

Yes. Guild staff are able to offer direct support for reps taking on recognised Portfolios, including providing additional training on Using Social Media, and Public Speaking.

What if I would like to address issues relating to Equality, Diversity and Inclusivity?

You should visit the Apply page and check the Equality Rep signup box. More information on Equality Reps can be found here.

What if I would like to represent members of a Society?

If you would like to represent members of your academic society, you should nominate yourself for a society committee position when the society holds its elections. The society president will then delegate one member of the committee to be their society's liaison with the student rep council for their subject. More information on Society Reps can be found here.

What if I would like to help organise academic or employability events?

If you would like to organise academic events, you should join your academic society and nominate yourself for a society committee position when the society holds its elections. As a member of the society committee, you will be able to put forward your ideas for academic events, and could also become your society's delegate to the student rep council. More information on Society Reps can be found here.

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