Guild grants

Applying for grant funding from the Students' Guild

Applying for grant funding from the Students' Guild

 

**Grant applications are now closed for the academic year. All grant applications will be passed to Societies Council to be considered.**

The deadlines for 2018/19 are: 

Term 1: 19th October 2018, 17:00
Term 2: 14th February 2019, 17:00
Term 3:  25th April 2019, 17:00

The application form can be found here.

You can submit an application at any time when the application form is open and it will be stored until the next funding round, but remember to apply for the grant well in advance of your project! 

Grant Application Guidelines

What is a Guild grant?

Every year the Guild has £20,000 to give out across the academic year to societies and student groups for events and projects. This funding is divided equally between the three terms and decided on by Societies Council; the democratic body of elected students who represent you. There is a grant funding round each term.

How much can I apply for? 

Groups can apply for funding up to £700.

Societies Council reserve the right to award less than what you apply for, so follow the guidelines below to make sure your application really explains how you are using the money. 

What is eligible for a grant?

The 2018/19 Societies Council have agreed that they will be considering applications for any of the following:

  • A new event, or project for your society (something that goes beyond your core annual aims & objectives and that has not happened in the last 3 years)

  • Startup costs for a newly affiliated society or group

  • A new initiative or element for existing projects or regular events (for example, an innovative fundraiser for an annual event) 

  • Equipment (including single-use equipment) that is not already available to the society, and that is not replacing equipment fundamental to the purpose of the society.

  • Projects that allow for collaboration between groups. 

  • Projects where the level of funding correlates with the level of impact.

What is not eligible for a grant?
  • Events which are completely reliant on the grant, or which profit without using the grant.

  • Annual/regular events with no new elements 

  • Events which are in the past (remember that your application will take time to be reviewed after the deadline, so the event you applying for should not be in the very near future)

  • Repeat events for your society, which have taken place within the last 3 years

  • Anything which is part of the core expected action defined by the aims and objectives of the group 

  • Equipment which fulfils the fundamental purpose of the group (this should be funded by membership fees)

  • Replacing damaged or lost equipment

  • Events that only benefit a small number of people and are unlikely to impact positively on a wider network of people 

  • Donations to another organisation/charity 

  • Printed flyers

  • Funding for alcohol will be at the discretion of Societies Council

What will help my application to stand out and be successful?:
  • The grant will have a meaningful and positive impact on a significant number of members

  • The grant will increase diversity of participation

  • The application is supported by a well-researched and realistic budget (based on quotes from suppliers)

  • The grant will have a meaningful impact on the university and the wider community

  • The grant will further the Aims & Objectives of the group (not including anything which is part of the core annual expected action of the group). You can view your Aims & Objectives on your society webpage. 

  • The grant will raise the profile of the group or Students’ Guild locally, nationally, or internationally.

We also take into consideration: 
  • The financial situation of the group requesting a grant 

  • The annual performance of the group – have you provided a range of events for members? Did you complete your annual budget on time? 

How does the grant application process work?

Step 1: Apply

Fill out the Grant Application Form to submit your application. You'll receive a confirmation email that your application has been received, usually within one working week.

Note: Attaching a Budget 

As part of your application, you must submit a budget to detail the income and expenditure of your grant proposal. This budget must be a budget for the whole event, and should include all potential income/expenditure.

You must use the appropriate Guild budget template and include this grant in the 'income' column, so we know how it fits in with your budget. Remember that VAT will not be charged on this grant. 

If you are applying for equipment, you must submit 3 quotes at different prices to support your application. You can email your quotes to Activities anytime before the grant application deadline.

You can add notes to the budget spreadsheet if you want to clarify more detail about any of your expenditure or income.

Step 2: Review and Vote

After the deadline has passed, your application and supporting evidence will be passed to Societies Council, with advice from the Societies Coordinator.

If Societies Council have any questions regarding your application, you may be asked to discuss your proposal with DVP Societies and a Societies Officer.

Societies Council will review all funding applications on a case-by-case basis and will vote to decide if any grant is to be allocated. They can agree to vote to award any amount up to the amount you applied for.

You will be informed of the outcome of your application via email. If you application is not successful or you receive less than you applied for, the reasons will be explained to you and you can arrange to meet with a Societies Officer or the Societies Coordinator to discuss these in more detail. 

Success

If your proposal is successful, your grant will be transferred to your society's account within two weeks of you being informed of the decision. 

After the project is due to have taken place, Guild staff will review your accounts to ensure the grant has been spent on the project and not used towards other activity.

If you have any other questions about the grant application process, you can contact DVP Societies or Activities.


University of Exeter Students' Guild is a Charity and Company Limited by Guarantee. Registered Charity Number: 1136468 Company Number: 07217324; registered in England and Wales Registered office: Devonshire House, Stocker Road, Exeter, EX4 4PZ