You need to have the time to work out your budget, book your venue, complete your budget and risk assessment, publicise the event and sell tickets (if necessary).
What is an event?
An “event” is any activity that your society plans and runs for your members, or an external audience. All of these activities must be submitted in order to go ahead.
Some examples of events:
Fundraising activities such as sponsored events.
Lectures, talks and networking evenings.
Forum stalls and bake sales
Sports/ exercise classes
And many more!
It's important to think outside of the box when planning an event! You need to think about your members and who you are aiming the event at. If you are an academic based society, for example, you may have postgraduate students who have different wants and needs for events than undergraduate students. Don’t forget also that your events should fit in with your aims and objectives as a student group, as this is what your members have paid for!
If you think of the term as a whole, try and plan a range of events that cover all the areas – fun, social, educational, alcohol and non-alcohol related. As a rule, for each alcohol-related event that you offer your members, you should offer a non-alcohol related event. Making sure all events are as inclusive as possible.
There are a number of rooms available to societies, Guild rooms including Cornwall House, and University rooms including lecture theatres and seminar rooms. To see where to book the space you want, click here
Planning a Speaker Event
Many societies and groups invite external speakers to attend their events, whether it be for a debate, employability events or a lecture on a topic relating to the society. Whilst we encourage societies and groups to invite speakers in, there are some considerations required, particularly around contentious speakers and topics. For more information on planning a speaker event see here.
Planning a Society Trip
A society trip is anything involving travel and/or accommodation, this includes; cultural visits; sporting tours; activity trips; skiing trips or volunteering. Please see here for more information on the steps to take when planning your trip!
From technical services to security and using external contractors it's important that you plan what services you require to hold your event. We've put together a short guide here on different services and what you need to consider.
Another important factor for societies to consider is the inclusivity of their events. We have an incredible diversity of students on our campus and it's essential for societies to allow these students to engage with their society activity. We've put together some guidance of things to consider in the planning of your event to make them as inclusive as possible, see here for more information.
Funding your Event
There are a number of ways you can extra funding to help support your event, including donations, crowdfunding and grants. For more information on how to access these funding methods, see here.