Academic Representation is the whole system of student representation. Collectively, every single appointed representative within the Academic Representation system is an Academic Rep.
At institutional level, the lead executive student officer is the Vice-President Education, who is also assisted on postgraduate issues by the VP Postgraduate.
At college level, the lead Representatives are the College Officers, and they represent students at the level of each academic college, working most closely with the VP Education. The College Officers are all members of Academic Executive, which is chaired by the VP Education.
At discipline level, the lead Representatives are the Subject Chairs, and they support the Subject Reps through the work of the Subject Councils to ensure the student voice is listened to, and acted upon.
For research degrees, the lead Representatives are the Graduate Research Student Reps, who represent the students in their respective disciplines and research groups. PGR Reps are all members of the PGR Executive, which is chaired by the PVP PGR and supported by the VP Postgraduate.
Academic Representatives collect praise and concerns from their peers about their academic experiences. This feedback is then presented at meetings of the Student-Staff Liaison Committee, or SSLC, with the aim of reaching a positive outcome for students. The SSLC is primarily a meeting of the Subject Council and the Director of Education for that subject, but may be attended by additional staff members and student champions. They are open to all students within that subject to attend as observers. Following the SSLC meeting, the Subject Council will report back to students on the actions decided that are directly related to the initial feedback, and any progress made thereafter.
For research degrees, the Postgraduate Research Liaison Forums (PGRLFs) take the place of SSLCs. PGRLFs are a meeting of the PGR reps for that discipline or college with the Director of Postgraduate Research or Director of Doctoral Studies for that discipline or college.
The Students’ Guild is responsible for the recruitment of Subject Councils through the annual Student Elections and volunteering opportunities. Through various training opportunities organised and delivered by the Students’ Guild, all reps are given the skills and knowledge which empowers them to effectively represent the interests and needs of students. Additional resources for further skills development will also be made available over the course of the year.
The University is responsible for supporting the running and operation of the SSLC and PGRLF meetings, including working with the meeting chair to set the agenda, as well as booking a meeting room, sending out invitations, and keeping accurate records which are made available to students after the meeting. The University and Guild work in partnership to support reps in all aspects of their roles, and maximise the quality of academic representation.